Retail & Sales Operations

Operations Administrative Support

Madrid, Spain

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Operations Administrative Support

We are now searching for you who is excited to take on the role of Operations Administrative Support and join Polestar on the electric journey towards a sustainable future.


Let us describe the challenge we offer 

The Polestar Operations Administrative Support will be a professional with experience in Operation, Order, Delivery, and Registration administration, and preferably from the automotive industry. The Operations & OtD administrative support role will initially be to implement and to be responsible for the administrative all operations, orders, and delivery processes together with the sales and operations organization and in co-operation with the central functions at Polestar head office and to secure adherence to Spanish legislation and business practice. This position will be based in the Polestar office in Madrid, Spain.  

We understand that work-life balance isn’t easy, and of course, welcome our employees to work flexible hours and from home a couple of days per week if needed. We believe in empowerment.

What you'll do

In this position, you will oversee the movement, distribution, and storage of materials and inventory, as well as tax and VAT transactions. You will furthermore act as the contact point for Polestar HQ, Operations team, Sales Team, and from time to time to the Order-To-Delivery team.

Other tasks you will be responsible for:

  • Leading Operations, Ordering and delivery Administration activities
  • Control proof of payment, release car documentation for registration and update the handover portal accordingly.
  • Give support to Polestar operators, making sure that they are being remunerated (related to invoices and payments) as agreed
  • Filing to local government and authorities with the support of a third-party company
  • Purchasing, set-up of the PO (Purchase Order) and follow-up goods received
  • Support Polestar internal cars including Company Cars, Dealer cars from a central perspective
  • Support the third company for registration and homologation for Polestar

Who you are

    You are a team player with experience in operations and registration administration support. You can handle multiple tasks, maintain focus and adapt easily to changing business needs. You’ll also have a true hands-on attitude, and you make things happen. Competence and experience are important, but personality is key!

    To be a great fit for this position we believe you have:

    • Have a degree in Administration
    • Minimum 2 years experience in the automotive field or related
    • Demonstrated analytical skills and data-driven approach to business
    • Good understanding of automotive-related processes
    • Good knowledge of Excel

    At Polestar, you will be part of a cross-functional and international team, with English as a natural language for written and spoken communication. Since Polestar’s in a scale-up phase you thrive by working in a fast-paced environment.


    People at Polestar

    We know that a change is needed. We also know that each one of us can help bring about that change. Our commitment to becoming climate-neutral by 2040 is just as important to us as being inclusive, diverse, and innovative. Together, we are creating, collaborating and experimenting to usher in a new era of sustainable mobility.

    We are an electric performance brand, determined to improve the society we live in.


    Is this you? If you are interested in joining the Polestar family, don't wait with submitting your application. We apply a continuous selection process and the job post will be open until the position is filled.

    Are you ready for the journey? Which is electric by the way...

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