Digital & IT

Digital Office Coordinator

Gothenburg, Sweden

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Digital Office Coordinator

Let us describe the challenge we offer

The Office Coordinator is part of the Digital Business Support team within the Digital Strategy & Transformation domain. The domain is primarily focused on improving effect and efficiency in the Digital organization by both strategic directions, transformation and supporting efficient operations.

The Digital Business Support Team is primarily focused delivering insights and data about the operations, budget management support, optimizing all software assets & licenses, smooth on-and offboarding, administrative support to all managers, events and activities to build culture and a great place to work etc.

The Digital Office Coordinator is a critical role in creating events and activities to build culture and a great place to work, also support with all other team responsibilities.

The Digital Office Coordinator is passionate about creating ideal conditions for wellbeing, efficiency, and stability in a creative and fast-paced environment. Similar roles are also often referred to as Mood Manager and helping out in raising the office mood is definitely a part of this role as well, however not all of it.

What you'll do

  • Develop this new role and adjust it to future needs
  • Supporting the Digital department overall including Line Managers with arranging and coordinating employee activities, such as arranging culture-building activities, events, AWs, off-site meetings, teambuilding activities, etc
  • Influencing and collaborating with the Digital Workplace team in creating an Office environment that is second to none, both from a physical work environment perspective as well as technical and digital work environment.
  • Take part in internal projects activities related to wellness initiatives, on- and offboarding processes.
  • Collaborating closely with a large number of stakeholders, such as HR and Line Managers
  • Acting as a key advocate for the Polestar Digital office and workplace culture, supported by the Polestar Digital Culture Blueprint
  • Ensure our office environment is tidy and that everyone knows and follows our office guidelines
  • Support colleagues in the team delivering the overall responsibilities as a team

Who you are

  • 2-5 years of experience of a similar roles (office coordinator, event coordinator, venue manager, production manager etc), preferably in a creative, dynamic and international environment
  • Fluent/native speaker in both Swedish and English
  • Interest in tech and digital solutions, an advantage is of course the area around office solutions and innovations to support a better workplace
  • Proficient in Microsoft Office

Personal Qualities

  • Positive, service-minded, responsive, great at communicating and a people person
  • Organized self-starter, good at prioritizing and enjoy mixing administrative work with hands-on tasks
  • An eye for detail and are not afraid to challenge yourself or the status quo when there’s room for improvement
  • A team player with a growth mindset and believe that transparency, collaboration, and engagement are key to succeeding as a team
  • Able to manage and control a lot of simultaneous activities
  • Solution oriented
  • Decisive
  • Humble and not driven by prestige
  • Enjoys being highly visible and in the center of when and where things happen, often the one also making things happen
  • The Digital Office Coordinator is easy to approach, open, warm, great with people and great at creating a welcoming atmosphere.
  • The right candidate is an organised forward leaning doer and a creative problem-solver.

People at Polestar

We know that a change is needed. We also know that each one of us can help bring about that change. Our commitment to becoming climate-neutral by 2040 is just as important to us as being inclusive, diverse, and innovative. Together, we are creating, collaborating and experimenting to usher in a new era of sustainable mobility.

We are an electric performance brand, determined to improve the society we live in.


Is this you? If you are interested in joining the Polestar family, don't wait with submitting your application. We apply a continuous selection process and the job post will be open until the position is filled.

Are you ready for the journey? Which is electric by the way...

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